Arcanacon and ARC 40k Anti-Harassment Policy

Arcanacon and ARC 40k (‘the Conventions’) are dedicated to providing a harassment-free convention experience for everyone We do not tolerate harassment of convention participants in any form. This policy applies to all Convention Attendees (Players, Event Organisers, Gamemasters, Traders, Visitors, Volunteers and Convention Organisers).

Harassment includes (but is not limited to):

Attendees asked to stop any harassing behaviour are expected to comply immediately.

If an attendee engages in harassing behaviour, the Convention Organisers may take any action they deem appropriate, including warning the offender or expulsion from the Convention (with no refund).

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a Convention Organiser immediately. Convention Organisers can be identified by their “organiser” T-shirts and one will be staffing the registration desk at all times throughout the convention.

Convention Organisers will help participants contact law enforcement and otherwise help those experiencing harassment to feel safe for the duration of the Convention.

We expect all Convention Participants to adhere to this policy at the Conventions and any social events or organisational meeting related to the Conventions.

Events

Events held at the Conventions, especially roleplaying events, may depict harassment of characters or involve sexual images or discussion of sexual activity. This will not be considered harassment of the participants as long as all of the following conditions are met:

  • The content of the event is clearly indicated in the event’s blurb, through the Adult Content rating and any warnings that may be necessary
  • All participants are given the opportunity to halt or exit play without penalty if they become uncomfortable with the content
  • The harassing content is focussed the experiences of the characters, not the participants
  • The event is held in a non-public space (i.e. a space allocated for that event)

Enforcement

Warnings

A Convention Organiser may issue a verbal warning to an Attendee whose behaviour, according to the judgment of the organiser, violates this anti-harassment policy. Warnings will be reported to the rest of the convention committee via the organisers’ mailing list as soon as practical following the issuance of the warning and recorded in the incident log at the registration desk. For reporting purposes, the organiser will collect the following information:

  • Identifying information (name and badge number) of the Attendee
  • Time at which the warning was issued
  • The behaviour that was in violation
  • The time and place of the behaviour
  • Relevant circumstances surrounding the incident
  • Identifying information (name and badge number) of other people involved in the incident, including the victim(s) of harassment and witnesses

Attendees who refuse to provide this information when receiving a warning will be expelled from the Convention.

Volunteers, Event Organisers and Gamemasters should report any harassment they observe to a Convention Organiser as soon as practical. Convention Organisers may issue warnings based on such reports.

Event Organisers and Gamemasters are responsible for enforcement of convention rules and policies within the space allocated for their events, and may issue warnings under this policy that will later be reviewed by a Convention Organiser.

Expulsion

Any Convention Organiser may expel an Attendee from the Convention for:

  • Continuing to harass after being instructed to cease harassing a person
  • Engaging in a pattern of harassing behaviour
  • Engaging in a single serious offense

Convention Organisers will also refer behaviour that appears to be illegal to police for investigation.

Attendees who are expelled from the Conventions may be barred from attending the Conventions in future years.

Event Organisers and Gamemasters may expel an Attendee from their event for:

  • Continuing to harass after being instructed to cease harassing a person
  • Engaging in a pattern of harassing behaviour
  • Engaging in a single serious offense

Event Organisers and Gamemasters who expel an Attendee from their event under this policy must report the incident to the Convention Organisers. This report will be reviewed by the Convention Organisers and further action will be taken as appropriate.

Reporting Harassment

If an Attendee experiences harassment at the convention, he or she is encouraged to report any such incidents to a Convention Organiser. If the harassment takes place within the space allocated for an event, the Attendee may report the incident(s) to an Event Organiser or Gamemaster, or may leave the event to seek out a Convention Organiser.

If you report an incident, the Convention Organiser taking the report will ask for details of the incident including:

  • Your name and badge number
  • Information that can be used to identify your harasser (name or badge number if possible, description if not)
  • The behaviour that you found harassing
  • The time and place of the incident
  • Information than can be used to identify other people involved in the incident, or witnesses to the incident (name(s) and badge number(s) if possible, description(s) if not)

Incomplete information may limit the ability of the Convention Organiser to respond to the incident.